Shame on Google. Officials there really screwed up a great, convenient thing. If you’ve read my column much, you’ll know I’ve been addicted to scanning documents with the Google Drive app on my Google phone for quite some time. It had been perfect, letting me quickly scan documents at a high quality and instantly and seamlessly storing them on my Drive account. About a month ago, however, they changed it. Suddenly what was a slick-working app became laborious, slow and hard to navigate. I’d always taken pleasure in its one-step, quick in-and-out easy nature. Single and multiple pages were a snap. Now it requires you to check each page after you scan it. Worse yet, it had been easy to create documents in the proper orientation. Suddenly I inexplicably need to rotate the page three times on every scan, with each rotation being a 90-degree turn. Not sure what the minds at Google were thinking, but I deem this app to be simply unusable in its current state.
But Google’s loss is Epson’s gain — at least in my case. A couple of weeks ago, I got hold of the brand’s WorkForce ES-65WR wireless portable color document scanner. It’s billed as Epson’s smallest and fastest document scanner. It weighs just two-thirds of a pound –with dimensions of 10.7″ x 1.8″ x 1.3″. In other words, I hardly notice it on my desk. My desktop is pretty small, but there’s plenty of room for this machine. And since it needs to cables when it’s charged, it keeps my desk looking clean.
While you can set it up with a Windows 10 or Mac OS X machine, I opted to do neither. Simply got it up-and-running from my Android phone — placing the app right next to the Google Drive icon for a constant reminder that this one is superior.
I feed it one sheet at a time, and the paper slides right through. It’s quiet, and has an optical resolution of 600 dots per inch, a hardware resolution of 600 dpi, and a maximum resolution of 1,200 dpi. The color bit depth is 16-bit input, grayscale is 8−bit output. It can scan each page in four seconds. All I know is it works fast and accurate. Colors appear deep, scans look outstanding on both my laptop and phone screen.
After every scan, it gives me the option to share it in a nice selection of places — including directly to Google Drive. It also stores the scan within the app until I delete it. Although I didn’t test out the included Accounting Edition software because I wasn’t using the desktop version of the software, it can automatically extract data from receipts and export them to QuickBooks, TurboTax or Excel. The software also has Nuance OCR built in, so you can create searchable PDFs, along with editable Word and Excel files.
I’ve been using it without missing a beat. And on those times I find myself needing to scan something while I’m out on the road, I just use a third-party scanning app. Sorry Google, we’re through.